Privacy Notice

What data we need

The personal data we collect from you includes:

• questions, queries or feedback you leave, including your email address if you contact hexagondata.co.uk
• your email address and subscription preferences when you sign up to our services or email alerts
• your name, phone number and the organisation you work for
• how you use our emails - for example whether you open them and which links you click on
• your Internet Protocol (IP) address, and details of which version of web browser you used
• information on how you use the site, using cookies and page tagging techniques

Why we need it

We need your information to grant you access to certain parts of hexagondata.co.uk via your user account.

We also use Google Analytics software to collect information about how you use hexagondata.co.uk. We do this to help make sure the site is meeting the needs of its users and to help us make improvements.

Google Analytics stores information about:

• the pages you visit on hexagondata.co.uk
• how long you spend on each hexagondata.co.uk page
• how you got to the site
• what you click on while you’re visiting the site

We also collect data in order to:

• improve the site by monitoring how you use it
• gather feedback to improve our services, for example our email alerts
• respond to any feedback you send us, if you’ve asked us to
• send email alerts to users who request them

What we do with your data

The data we collect is used to give you access to resources on hexagondata.co.uk and to contact you for relevant marketing purposes.

We will not:

• sell or rent your data to third parties
• share your data with third parties for marketing purposes

We will share your data if we are required to do so by law – for example, by court order, or to prevent fraud or other crime.

How long we keep your data

We will only retain your personal data for as long as:

• it is needed for the purposes set out in this document
• the law requires us to

In general, this means that we will only hold your personal data for a maximum of 7 years based on your last active access to hexagondata.co.uk

Where your data is processed and stored

We design, build and run our systems to make sure that your data is as safe as possible at any stage, both while it’s processed and when it’s stored.

Your personal data will always be stored inside of the European Economic Area (EEA).

How we protect your data and keep it secure

We are committed to doing all that we can to keep your data secure. We have set up systems and processes to prevent unauthorised access or disclosure of your data – for example, we protect your data using varying levels of encryption.

We also make sure that any third parties that we deal with keep all personal data they process on our behalf secure.

Your rights

You have the right to request:

• information about how your personal data is processed
• a copy of that personal data
• that anything inaccurate in your personal data is corrected immediately

You can also:

• raise an objection about how your personal data is processed
• request that your personal data is erased if there is no longer a justification for it
• ask that the processing of your personal data is restricted in certain circumstances

If you have any of these requests, get in contact with us.

Links to other websites

hexagondata.co.uk contains links to other websites.

This privacy policy also applies to measure-up.co.uk, but doesn’t cover other sites or services that we link to. These sites or services have their own terms and conditions and privacy policies.

Following a link to another website:

If you go to another website from this one, read the privacy policy on that website to find out what it does with your information.

Changes to this policy

We may change this privacy policy. In that case, the ‘last updated’ date at the bottom of this page will also change. Any changes to this privacy policy will apply to you and your data immediately.

If these changes affect how your personal data is processed, Hexagon Data Services will take reasonable steps to let you know.

Contact us or make a complaint

Our contact details:

Jerome Wittersheim (Managing Director)

Tel. 0161 468 2682

Email: contact@hexagondata.co.uk

WeWork No. 1 Spinningfields, Quay Street, Manchester M3 3JE